Do you Love supporting teams and being a connector to resources that make a difference? Do you take initiative and find ways to improve processes? Do you enjoy process orientated work that requires a high attention to detail?
ADR Institute of Alberta (ADRIA) is a registered not-for-profit organization and professional association that serves as a source of alternative dispute resolution information, resources and expertise in Alberta. Our Mission is to provide education, resources and accreditation for professionals and services for the public to have access to qualified ADR processes.
We are inviting applications for the position of Executive Assistant/ Administrative Support Professional. Advanced administrative skills and a high degree of professionalism are required for this role.
Key responsibilities will include direct support for the Executive Director and Board of Directors and working as a key member of the ADRIA staff team for ensuring responsive supports for our Members and the public. This position reports to the Executive Director.
Knowledge and Skills Requirements
- Post-secondary diploma or degree in administration, office management or business preferred.
- 3+ years senior level administration to executive management preferred.
- Experience in educational, Not for Profit and/or government preferred.
- Cross-Functional Coordination: Ability to liaise between verticals, manage projects, and ensure smooth operations.
- Virtual Meeting & Collaboration Tools: Expertise in Zoom, Microsoft Teams for hybrid/remote collaboration.
- Advanced Written & Verbal Communication: Strong skills in crafting reports, emails, and presentations.
- Strategic Thinking: Identifying process improvements and proactively solving problems before they escalate and the ability to adapt to changing priorities.
- Resilience & Flexibility: Adapting to new work environments, hybrid roles, and digital transformations.
- Multitasking & Prioritization: Managing multiple deadlines efficiently while maintaining attention to detail and ability to prioritize tasks effectively.
- Proven experience in an administrative role, with a track record of excellence in organization and efficiency.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent, verbal, written and interpersonal communication.
- Strong attention to detail, accuracy, and confidentiality.
- Proficiency in administrative and productivity software such as Google Workspace, MS Teams, Zoom, ASANA.
- Experience with customer service; diplomacy skills
Compensation: Annual Salary $48,000. This is a 0.8 FTE 2 year contract position.
Interested individuals are encouraged to submit a cover letter outlining interest and a resume to the attention of the Executive Director at: execdir@adralberta.com.
We offer flexible work options. We strive for harmony between a flexible work environment, connectedness to the office, and ensuring our team members are set up for success in their roles and responsibilities.
Additional Information: Pre-Employment Checks will be completed to assess the candidate’s suitability for a role. These checks may include (but are not limited to): references, academic verification, etc.
· We thank all applicants for their interest. Please note that only candidates selected for an interview will be contacted.
· CLOSING DATE: February 21, 2025
