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ARCANA (AB) Construction Prompt Payment Adjudication

Effective April 19, 2023, Service Alberta announces ARCANA (AB) as a Nominating Authority for Construction Adjudication Prompt Payment

As of February 1, 2026, the ARCANA (AB) fee schedule has been updated, along with the Notice of Adjudication.

ARCANA (AB) Annual Reports

ARCANA (AB) Annual Report 25/26

ARCANA (AB) Annual Report 24/25

ARCANA (AB) Annual Report 23/24

A Guide For Users

Important User Information

Benefits of Adjudication

A Guide to Section 19 Adjudication Matters Under the Prompt Payment Regulation

Options for Smaller Claims

While amounts owing of under $15K may represent a substantial sum to many contractors, Applicants are cautioned that ARCANA (AB) construction adjudication services are not free. Appointment and adjudicator fees begin at almost $3000, and are often initially borne by the Applicant. The Adjudicator may or may not allocate the cost of the adjudication in any one party’s favour. For those collecting on an Adjudicator’s order, ARCANA (AB) does not provide enforcement services when debts remain unpaid, potentially incurring more cost to those owed money. ARCANA (AB) wants such Applicants to be fully aware of ALL their resolution options:

1) Prompt Payment Construction Adjudication with ARCANA (AB) as detailed in these webpages;

2) Civil Claims Mediation or Litigation, with or without legal representation, for sums up to $100,000. There are additional details regarding this option that you can access from this ARCANA (AB) webpage. Application fees are very low, and Applicants are strongly encouraged to request the FREE mediation option which can achieve resolution faster without added expense; and

3) Register a Lien. ARCANA (AB) does not provide advice or guidance on this option, but note that liens must be registered within 60 days. Registering a lien does not preclude, supercede, or interrupt an ARCANA adjudication process. In fact, the concluded adjudication may well resolve the issue(s) that give rise to lien.

Service Alberta Prompt Payment Legislation

Overview

The construction industry is a multi-billion dollar sector of Alberta’s economy that creates thousands of jobs for Albertans.

Payment timelines for Alberta’s construction industry, along with timelines for filing liens and rules for adjudication in the event of a payment dispute, are outlined in the Prompt Payment and Construction Lien Act, the Prompt Payment and Adjudication Regulation, and the Prompt Payment and Construction Lien Forms Regulation.

All new construction contracts in Alberta must adhere to the rules of the Prompt Payment and Construction Lien Act as of August 29, 2022.

Existing contracts that are scheduled to end before August 29, 2024 do not need to be changed to adhere to the new rules. Existing contracts that extend beyond August 29, 2024 have to become compliant by August 29, 2024.

View the Service Alberta Prompt Payment page here

Roster of Available Construction Adjudicators

A roster of ARCANA (AB) Qualified Adjudicators is now posted. Only these adjudicators are allowed to conduct Prompt Payment Construction Adjudications in accordance with the legislation.

Please note that contacting an adjudicator directly will compromise their ability to accept a file. If you must contact an adjudicator to confirm any aspect of their qualifications, suitability or experience, please do so by email and carbon copy (cc) the other party and their legal representative. Any potential adjudicator will, in turn, Respond to All without compromising their neutrality.

Robert Bales, P.Eng., LL.B.

Adjudicator (Q. Adj. Const.) | Ottawa, ON

Specializes in:
Construction / Engineering

Robert Bales is an engineer and project manager, and a construction lawyer. After 30 years in construction, including related legal services, he now acts exclusively as an adjudicator on both…. View Profile

613-260-9991

ADR Services:
Construction Adjudicator

Location Availability:
Online

Roy McPhail, Q.Adj (Const)

Arbitrator (Q.Arb), Mediator (Q.Med), Adjudicator (Q. Adj. Const.) | Calgary

Specializes in:
Construction / Engineering

Roy McPhail is a professional engineer (P. Eng.) with 51 years of experience in construction and construction dispute resolution serving both public and private sectors domestically and internationally. He has…. View Profile

888-249-2402

ADR Services:
Arbitrator, Mediator, Mediator-Arbitrator, Construction Adjudicator

Location Availability:
Online, Calgary Area, Central Alberta, Edmonton Area, North Eastern Alberta, North Western Alberta, Southern Alberta, Out-of-Province

Tim Pearkes

Arbitrator (Q.Arb), Adjudicator (Q. Adj. Const.) | Nelson

Specializes in:
Construction / Engineering

Tim is a highly experienced barrister, and over the years, he has cultivated a rich and diverse practice in most areas of litigation, including construction disputes. Tim’s background includes mixed…. View Profile

2503522883

ADR Services:
Arbitrator, Construction Adjudicator

Location Availability:
Online, Calgary Area, Central Alberta, Edmonton Area, North Eastern Alberta, North Western Alberta, Southern Alberta, Out-of-Province

J. Barrie Marshall KC Q.Adj(Const)

Adjudicator (Q. Adj. Const.) | Calgary

Specializes in:
Construction / Engineering

Barrie Marshall is a retired lawyer and was, until June 2019, a partner with the Calgary office of Gowling WLG (Canada) LLP. Barrie spent his entire career practising commercial litigation,…. View Profile

4036168257

ADR Services:
Construction Adjudicator

Location Availability:
Online, Calgary Area, Central Alberta, Edmonton Area, North Eastern Alberta, North Western Alberta, Southern Alberta, Out-of-Province

Paul Winfield FCIArb

Arbitrator (Q.Arb), Mediator (Q.Med), Adjudicator (Q. Adj. Const.) | Toronto

Specializes in:
Construction / Engineering, Energy / Oil & Gas

Paul is both a federal (CanDACC) and provincial adjudicator, since 2020 he has had over 40 appointments with ODACC, ARCANA, SCDRO and the Ontario Ministry of Transportation. He is a…. View Profile

905 301 9160

ADR Services:
Arbitrator, Mediator, Construction Adjudicator

Location Availability:
Online, Calgary Area, Central Alberta, Edmonton Area, North Eastern Alberta, North Western Alberta, Southern Alberta, Out-of-Province

David Simpson

Adjudicator (Q. Adj. Const.) |

Specializes in:
Construction / Engineering

David Simpson is a seasoned construction professional with 20 years of experience in bid-build and design-build delivery methods, working with owners, general contractors, subcontractors, and consultants. He has held senior…. View Profile

ADR Services:
Construction Adjudicator

Location Availability:
Online

Matt Mortazavi

Arbitrator (C.Arb), Adjudicator (Q. Adj. Const.) | Toronto

Specializes in:
Construction / Engineering, Energy / Oil & Gas

Matt Mortazavi has 35+ years of hands-on experience in general contracting, construction, and project management. He has extensive experience in residential (low and high-rise), infrastructures such as railway transit, underground…. View Profile

416-224-2201

ADR Services:
Arbitrator, Construction Adjudicator

Location Availability:
Online, Calgary Area, Central Alberta, Edmonton Area, North Eastern Alberta, North Western Alberta, Southern Alberta, Out-of-Province

Michael Hokanson KC

Arbitrator (C.Arb), Mediator (C.Med), Adjudicator (Q. Adj. Const.) | Calgary

Specializes in:
Agriculture, Civil Claims, Condominium, Construction / Engineering, Corporate & Commercial, Education, Employee Assistance Programs, Energy / Oil & Gas, Environment, Family / Eldercare / Parent & Teen, Family Business, General Practice, Government, Healthcare, Insurance Claims, Labour, Land Use, Landlord & Tenant, Real Estate, Sports, Wills & Estates, Workplace

Background Mike is a formally trained mediator, arbitrator and adjudicator with an extensive educational background in Alternative Dispute Resolution. In addition to his extensive practice as a civil litigator, he…. View Profile

403-261-3331

ADR Services:
Arbitrator, Mediator, Construction Adjudicator, Divorce & Separation Mediator

Location Availability:
Online, Calgary Area, Central Alberta, Edmonton Area, North Eastern Alberta, North Western Alberta, Southern Alberta, Out-of-Province

Stephen Carter-Edwards

Adjudicator (Q. Adj. Const.) |

Specializes in:
Construction / Engineering

Stephen Carter-Edwards, J.D., P. Eng., Q.Adj (Const) was a hybrid litigator and solicitor having retired after 21 years. He practised in the area of commercial litigation and contract drafting. His…. View Profile

ADR Services:
Construction Adjudicator

Location Availability:
Online, Calgary Area, Central Alberta, Edmonton Area, North Eastern Alberta, North Western Alberta, Southern Alberta

Kevin Magill, PQS

Adjudicator (Q. Adj. Const.) |

Specializes in:
Construction / Engineering

Kevin Magill is a Construction Consultant with over 35 years experience gained in various industry sectors, including healthcare, energy, learning facilities and commercial and residential projects. Kevin started his career as an…. View Profile

ADR Services:
Construction Adjudicator

Location Availability:
Online, Calgary Area, Central Alberta, Edmonton Area, North Eastern Alberta, North Western Alberta, Southern Alberta, Out-of-Province

Adrianna Worman, Q.Adj (Const)

Adjudicator (Q. Adj. Const.) | Calgary

Specializes in:
Construction / Engineering

Adrianna Worman has over fifteen years of experience in construction litigation and dispute resolution, contract review and development. Adrianna handles a myriad of matters for and against general contractors, construction…. View Profile

403-668-9195

ADR Services:
Construction Adjudicator

Location Availability:
Online, Calgary Area, Edmonton Area, Southern Alberta

Justin Popowich BA Law & Society, Q.Adj (Construction), GSC, Court Agent

Adjudicator (Q. Adj. Const.) | Alberta

Specializes in:
Civil Claims, Condominium, Construction / Engineering, Corporate & Commercial, General Practice, Landlord & Tenant

Civil claims Court Agent with 1000 hours of trial experience encompassing hundreds of litigations. University of Calgary graduate in 2020 with Batchelor’s Degree in Law & Society and a Minor…. View Profile

4034674039

ADR Services:
Construction Adjudicator

Location Availability:
Online, Calgary Area, Central Alberta, Edmonton Area, North Eastern Alberta, North Western Alberta, Southern Alberta, Out-of-Province

Alison Gray

Adjudicator (Q. Adj. Const.) |

Specializes in:
Construction / Engineering

ADR Services:
Construction Adjudicator

Location Availability:
Online

Johnathon Bain

Adjudicator (Q. Adj. Const.) |

Specializes in:
Construction / Engineering

ADR Services:
Construction Adjudicator

Location Availability:
Online, Calgary Area, Central Alberta, Edmonton Area

Jeff J. Jessamine, MCIArb., Q.Arb., Q.Adj., GSC.

Arbitrator (Q.Arb), Adjudicator (Q. Adj. Const.) | Edmonton

Specializes in:
Civil Claims, Community, Condominium, Construction / Engineering, Corporate & Commercial, Energy / Oil & Gas, General Practice

Jeff has over 25 years of experience in project management in the heavy civil, energy and buildings market sectors including public-private partnerships and design-build Mega-Projects across North America. Jeff is…. View Profile

323-573-1671

ADR Services:
Arbitrator, Construction Adjudicator

Location Availability:
Calgary Area, Central Alberta, Edmonton Area, North Eastern Alberta, North Western Alberta, Southern Alberta, Out-of-Province

ARCANA (AB) Fee Schedule

Our Fee Schedule is Updated!!! Effective from February 1 2026.

Prompt Payment Construction Adjudications under the PPCLA Legislation are intended to provide the construction sector and the public with quick, accessible, affordable and enforceable Determinations and Orders – usually in under 60 days. The PPCLA allows disputants in the construction sector to avoid lengthy and costly litigation in the Courts.

Please add 5% GST to all fees specified in the ARCANA (AB) Fee Schedule below:

ARCANA fee schedule

As noted in the fee schedule the appointed adjudicator may require a retainer to be paid when the adjudication is initiated. While it is preferable that the disputing parties share the cost of the retainer, in order to ensure that the adjudication can proceed without delay, the applicant should be prepared to pay the full cost at the outset. Note that Regulation 13(3) specifies that any costs and other charges related to an adjudication shall be equally divided among the parties unless the adjudicator directs otherwise. ARCANA (AB) requires its adjudicators to carefully consider whether these cost should be shared equally or unequally, and to include this decision in the Adjudication Order in compliance with Regulation 26(2).

In accordance with section 13(3) of the PPCLA Regulation 23/2022 dated February 25, 2022, when making their Determination and Order regarding the cost and other charges related to the adjudication, ARCANA adjudicators shall be limited to the following:

a. Admin fee(if applicable) paid by the parties to ARCANA(AB): and

b. Fees and disbursements charged by the Adjudicator to the parties including any costs incurred by the Adjudicator arising from any of the powers exercised in accordance with section 25(1) of the PPCLA Regulation.

For the payment of Admin Fee, please contact: arcana@adralberta.com

Notice of Adjudication

We have an updated Notice of Adjudication!!

Notice of Adjudication

There is no fee to issue a Notice of Adjudication but, once issued, it is incumbent upon the Applicant to immediately:

A) Work towards resolution with the Respondent if practical;

B) If not resolved, try to agree upon an adjudicator; and Keep ARCANA (AB) informed.

ARCANA AB will send you a the next steps once the Notice of Adjudication is received.

If the adjudication is going ahead, you must complete the steps listed above within four working days of issuing the Notice. This includes paying the admin fee, if applicable, (refer to ARCANA (AB) fee schedule and the Notes for details).

If the dispute is resolved or the adjudication is discontinued after the Notice has been issued, you must inform ARCANA(AB).

For details on how to pay the admin fee, please contact arcana@adralberta.com.

Once appointed, the adjudicator will issue further instructions in accordance with the legislated timelines.

11-Step Adjudication Process

The PPCLA legislation and regulation uses the terms “days” and “calendar days” to outline the adjudication process. Note that under the legislation “Calendar days” excludes weekends and most recognized holidays. The 11-step process below only uses the word “days”, noting that in most cases (but not all), this refers to working days. A notable exception is Regulation 26(1) [Step 4] where ARCANA(AB) believes that the legislated intent is 30 straight days – i.e. including weekends and holidays. For added clarity, refer to the legislation.

Step 1 – Commencement

Action – The Applicant delivers a Notice of Adjudication to the Respondent and the Nominating Authority in the required form.

Notice of Adjudication

Includes a brief description of the dispute being submitted to for adjudication, details of the preferred adjudicator and the redress sought (usually expressed to include a dollar value).

Step 2 – Select an Adjudicator (or not)

Action – If practical, the Applicant and Respondent agree on the Adjudicator and notify the Nominating Authority.

Or, if agreement cannot be mutually agreed upon by the parties, any party to the dispute (normally the Applicant) must notify the Nominating Authority that they have been unable to reach an agreement on the selection of an Adjudicator, and request the Nominating Authority to appoint an Adjudicator on their behalf.

Timing – within 4 days of the delivery of the Notice of Adjudication, at which time the Admin fee must be paid if applicable based on the tier. For the payment of Admin Fee, please contact: arcana@adralberta.com

NOTE – if the Applicant does not intend to proceed to adjudication after the 4th day, the Nominating Authority must be advised immediately.

The parties are encouraged to communicate with each other during these 4 days and mutually agree upon an Adjudicator. To this end, the parties are encouraged to identify and exclude any Adjudicators that might have a Conflict of Interest, or be otherwise les suitable for the dispute at hand. Similarly, any party can communicate their preferences for an appointed Adjudicator. Direct one-party written or verbal communications with potential Adjudicators are NOT encouraged, as such communications would compromise the Adjudicator. If direct written communications with potential Adjudicators are initiated by any party prior to the appointment, then all other parties to the dispute must be copied.

In all circumstances, the Nominating Authority will confirm the availability, suitability, and willingness of the Adjudicator before appointing.

Step 3 – Appointment by the NA

Action – The Nominating Authority appoints either the Adjudicator agreed to by the parties, or an Adjudicator who the Nominating Authority deems qualified to adjudicate the dispute between the parties, and notifies the parties of the appointment.

The adjudicator may issue directions to the parties at this stage regarding the conduct of the adjudication. Such directions may also be issued during the course of the adjudication process (see Step 6 below).

Timing – within 7 days of Step 2.

Step 4 – Submission of Materials by Applicant

Action – The Applicant must deliver to the Adjudicator and the Respondent, the following materials:

•The Notice of Adjudication;

•A copy of the contract or subcontract, as the case may be; and

•Copies of all documents that the Applicant intends to rely on to prove its claim.

While submitting the documents, please take care of the number of pages outlined in the notes of the fee schedule.

The documents should include a brief summary of the basis for the Applicant’s claim.

ARCANA (AB) provides a secure document transmission platform – Sharepoint

Timing – within 5 days of the appointment of the Adjudicator under Step 3, or such other time as may be directed by the Adjudicator.

This starts the 30-day clock i.e. the timeframe within which the adjudicator must make a determination of the dispute, unless extensions are granted

Step 5 – Submission of Materials by Respondent

Action – The Respondent must deliver to the Adjudicator, and the Applicant, its response which should include the following materials:

•A brief description of the basis upon which the Respondent disputes the Applicant’s claim; and

•Copies of all documents that the Respondent intends to rely on to dispute the Applicant’s claim.

Timing – within 12 days of receipt of the Applicant’s materials under Step 4, or such other time as may be directed by the Adjudicator.

Step 6 – Adjudicator’s Notifications/Directions

Action – At the Adjudicator’s discretion, the Adjudicator may issue directions to, or seek clarifications from, the parties to the dispute.

The Adjudicator shall also give notice to the parties that the Adjudicator has in its possession all the documents and information required to make a determination.

This is where a site visit, hearing or expert witness could be directed.

Timing – In Adjudicator’s discretion

Step 7 – Determination and Order

Action – The Adjudicator delivers to the parties and to the Nominating Authority their written determination of the dispute and a corresponding formal Order.

Timing – within 30 days of receipt of the materials from the Applicant under Step 4.

The Adjudicator may extend this timeline (or any deadline) by up to 10-day increments if necessary or by agreement.

a. Admin fee paid by the parties to ARCANA(AB): and

Step 8 – Corrections

Timing – within 4 days after Determination is made the parties to the adjudication must seek a correction of any typographical error in the Order.

Step 9 – NA Certification

Action – The Nominating Authority certifies the Order and sends a copy of the Order to the parties.

Timing – within 7 days of the Nominating Authority’s receipt of the determination and Order under Step 7.

Step 10 – Enforcement

Action – The party seeking enforcement of the Order may file the Order with the Clerk of the Court.

When filed with the Clerk of the Court, the Order has the same legal effect as an Order of the Court.

Timing – If unpaid, 30 days after the delivery of the certified determination and Order of the Adjudicator from the NA under Step 9.

OR – Judicial Review is requested within this same 30 days.

Step 11 – Notification of Enforcement

Action – Party seeking enforcement of the Adjudicator’s Order delivers to the other party written notice of the registration of the Order with the Clerk of the Court.

Timing – within 10 days of the registration of the Order under Step 10.

Responsibilities of a Nominating Authority

Under the PPCLA, a Nominating Authority is required to:

assess applicants against the prescribed requirements as adjudicators;
appoint adjudicators and arrange for them to adjudicate specific disputes;
develop and oversee programs for adjudicator training;
establish and maintain a publicly available registry of adjudicators; and
perform any other duties as may be prescribed by regulation.

The Nominating Authority ARCANA (AB) functions as a partnership between the ADR Institute of Alberta (ADRIA), the ADR Institute of Canada (ADRIC), and the Royal Institution of Chartered Surveyors (RICS).

For more information on Prompt Payment Construction Adjudication or how to initiate the adjudication process, contact arcana@adralberta.com or call/text 780-245-4042.

Civil Claims Court and Free Mediation Option

An alternative and cost-effective option for smaller construction prompt payment disputes is Civil Claim Court, and free mediation services that the parties can request or be directed to. Claims of up to $100,000 can be referred to the Alberta Court of Justice Civil Division. Filing fees are low, and many such files are diverted to a half day of free mediation – especially when mediation is requested by the applicant or parties to the dispute. Successful mediated outcomes can be filed as court documents, and mediations can be scheduled much earlier than court dates. If a mediated settlement is not reached, you can still proceed to trial. You can find full details on the following websites:

https://albertacourts.ca/cj/areas-of-law/civil/claims/filing

https://www.alberta.ca/civil-mediation.aspx

https://albertacourts.ca/cj/areas-of-law/civil/claims/fees

https://www.albertacourts.ca/docs/default-source/qb/court-information-access-guide-for-alberta.pdf?sfvrsn=1420ab83_21

Information Regarding Liens

TBA

Enforcement Options

Enforcement Options PDF

Neither the Courts nor ARCANA (AB) provide enforcement services. Any party to a dispute that is still owed payment more than 30 days after a construction adjudicator’s order is certified should consult Steps 10 and 11 of the 11-step ARCANA (AB) Adjudication process AND the attached guide. Legal counsel is recommended.

https://vimeo.com/890026219?share=copy

Adjudicator Code of Conduct

Code of Conduct

Adjudicator Complaint and Discipline Policy

Complaints and Discipline Policy

Each of the three partners of ARCANA (AB) currently maintains its own Complaints and Discipline Policies. Steps are currently underway to harmonize these policies with a view to the adoption of single, harmonized ARCANA (AB) Complaints, Determination and Discipline Policy for Construction Adjudication. While all three policies rely on Fairness, due process and the fundamentals of Natural Justice, RICS has the most experience with Construction Adjudication and the nature of complaints that may arise. For this reason, ARCANA (AB) will initially rely on a modified RICS policy, engaging both ADR Institutes, should there be an early complaint. The GOA will be advised as soon as a harmonized policy is adopted.

Interim ARCANA (AB) Complaints Policy

Complaints Procedure (CP) Content Outline:

1. Overview

· Purpose of the customer complaints procedure

2. Matters that may investigated

· Background

· Types of complaints ARCANA (AB) can investigate

· Types of complaints ARCANA (AB) cannot investigate

3. The investigation

· Costs

· What happens during the investigation?

· Potential outcomes

4. Practical information

· Contact details

· Time limits

· Withdrawal of a complaint

Overview

Purpose of this complaint procedure

ARCANA (AB) has adapted this complaints procedure on an interim basis to ensure that those parties who use the services of ARCANA (AB) to source the nomination of construction adjudicators, continue to have confidence in the professionalism and competence of the services we provide and the adjudicators we nominate.

All adjudicators who are nominated by ARCANA (AB), or are on the ARCANA (AB) roster of adjudicators, and hold themselves out as being able to discharge the role of adjudicator, are covered by this complaint procedure.

The purpose of this policy is to ensure that parties to an adjudication, their professional representatives and adjudicators on the ARCANA (AB) roster are fully aware of the procedure that will be followed when a complaint has been received regarding an adjudication or adjudicator.

This document provides an explanation of the matters that are within the scope of the complaint procedure, a step-by-step guide to the process of investigation that will take place, and a summary of recourse or corrective measures that can be considered.

Matters that may be investigated

This procedure for investigating complaints applies to all adjudicators who are on the ARCANA (AB) roster.

We may, at our discretion, refer an allegation relating to the personal and/or professional conduct of an adjudicator to their professional regulatory body, if applicable. Such a referral may, in addition to any steps taken by ARCANA (AB) under this complaint procedure, lead to disciplinary action against the dispute resolver. Examples of conduct which may fall within this category include demonstrations of abuse (verbal/physical), discriminatory or biased behavior, or a deliberate or reckless failure to declare a conflict of interest.

ARCANA (AB) has an unfettered discretion as to who is or is not included on the roster of adjudicators and can decide whether or not to temporarily, or permanently, remove any adjudicator from the roster. Normally, a decision to remove an adjudicator from the roster will be taken to safeguard the interests of parties to adjudications.

Types of complaints ARCANA (AB) can investigate

We can investigate complaints relating to the competencies reasonably expected of an adjudicator on the ARCANA (AB) roster. For example:

a) Inadequate case management including inadequately setting out and communicating the process at the outset; haphazardly requesting paperwork; inefficiently organizing evidence and representations; failing, as far as possible, to ensure that all information provided by the parties or obtained by his or her own efforts, is equally shared with all parties to a dispute

b) Poor time management including failing to adhere to relevant prescribed timetables and time limits; repeatedly cancelling meetings without good reason; late billing of costs (including fees)

c) Complaints relating to an adjudicator’s personal and/or professional conduct in the course of acting as an adjudicator in respect of the parties or others associated with the adjudication process but not directly integral to the decision-making process itself.

Types of complaints ARCANA (AB) cannot investigate

ARCANA (AB) authority does not extend to any issue relating to:

a) The merits or otherwise of decision by the adjudicator on the substantive disputes. This includes the reasoning provided by the adjudicator for the decision; the inclusion or exclusion of, or weight given, to evidence; any matters that go to the merits of rulings by the adjudicator on their jurisdiction or other preliminary or ancillary matters;

b) The reasonableness of an adjudicator’s decision on allocation of costs (if applicable);

Continuing, ARCANA (AB) may not:

c) Enquire into, or in any way interfere with, any on-going dispute resolution process, such as arbitration or litigation;

d) Order an adjudicator to revisit, change, or withdraw a decision; or

e) Consider any allegation of professional negligence relating to the decision of an adjudicator or to instruct an adjudicator to pay compensation based on alleged negligence or any other cause of action.

These issues may only be determined by a Court of Law.

The Investigation

Costs

There is no charge made to either a complainant or adjudicator for a complaint to be lodged with ARCANA (AB), or for undertaking an investigation into a complaint.

What happens during the investigation?

ARCANA (AB) will always attempt to contact the adjudicator by telephone in the first instance to inform him/her that a complaint has been received. In the event that we are unable to speak with the adjudicator, an email will be sent.

Should ARCANA (AB) consider that the complaint does not fall within our remit, a response will be sent to the complainant which will explain the reasons why we are unable to pursue the matter further. The adjudicator may be informed of this outcome, only if he or she has been notified of the complaint before the decision has been made not to pursue the matter.

If ARCANA (AB) considers that all or part of a complaint falls within our remit, the following procedure will be undertaken:

a) ARCANA (AB) will invite the adjudicator to respond to the complaint in writing and we will give a deadline date for the response. A full copy of the complainant’s correspondence will be provided to the adjudicator to ensure they are aware of the issues that need to be addressed. Please note the deadline to respond may be extended by request.

b) ARCANA (AB) will consider any response received from the adjudicator and inform both the complainant and the adjudicator of the next steps.

c) ARCANA (AB) may at any stage seek advice from others within or outside of RICS ADRIC. This may include professionals experienced in adjudication law, practice and procedures, or in the subject matter of the complaint.

d) ARCANA (AB) may at any stage contact the other party or parties to the adjudication and may at our sole discretion seek their comments and observations on the matters raised in the complaint.

e) ARCANA (AB) will consider the matter further and make a decision. We will write to the complainant, the adjudicator and, if appropriate, any other parties to advise them of the outcome.

Potential outcomes

The purpose of an investigation is to ensure the excellence of service provided by the adjudicators appointed by ARCANA (AB). Our objective is therefore not necessarily to punish, but to ensure that adjudicators are fully aware of and at all times act in full compliance with the high standards required of them by ARCANA (AB). Possible outcomes include:

Where an adjudicator has made a minor error in practice or procedure, and the complaint overall is not considered serious, he/she will be given advice and guidance on how to proceed in future disputes where he/she is appointed, so as to avoid similar complaints

Where an adjudicator has not discharged his/her role adequately and this has inconvenienced a complainant, but has not caused serious disadvantage, he/she may be warned as to future conduct, and notified that any further failures to perform adequately could result in suspension or removal from the roster from which appointments are made

Where an investigation determines that an adjudicator is significantly weak in a particular area, he/she may be suspended from the roster from which appointments are made until such time as ARCANA (AB) is satisfied that he/she has addressed the matter through training/coaching.

In addition, all adjudicators undertake regular reassessments, and where a complaint has been received, ARCANA (AB) may bring the complaint to the attention of the Reassessment Board for consideration.

Where an investigation uncovers serious shortcomings in terms of the ability of an adjudicator to discharge his/her role, and ARCANA (AB) considers that the shortcomings have not, or cannot, be resolved by further training or coaching, ARCANA (AB) may remove an adjudicator from the roster from which appointments are made.

Practical information regarding complaints

ARCANA (AB) contact details

Should you be asked by ARCANA (AB) to provide further information or to respond to a complaint, please reply directly to the member of staff who has written to you.

Please note that, while ARCANA (AB) will offer state-of-the-art confidentiality via BOX relating to file correspondence in each and every complaint, no email system can be

guaranteed to be 100% secure. ARCANA (AB) cannot be held responsible for email service/internet system failures and/or downtime.

Time limits

A complaint must be made within twelve months of the act(s) complained of, or twelve months of the completion of the appointment, whichever is the later. (In exceptional circumstances, ARCANA (AB) may extend this time limit).

In most circumstances, a complaint can only be investigated where the adjudication (including any decision as to costs) has been completed and any appeal process exhausted. A complaint cannot normally be investigated until any active legal action against the adjudicator has been finalized.

Withdrawal of a complaint

Should a complaint be withdrawn or resolved informally, ARCANA (AB) may inform the adjudicator in writing.

ADDITIONAL REFERENCES:

RICS – Raising Concerns about Regulated Members:

https://www.rics.org/uk/footer/contact-us/concerns/

ADRIC – Complaints & Discipline Policy:

https://adric.ca/rules-codes/complaints-discipline-policy

ADRIA – Complaint Resolution Policy:

https://www.adralberta.com/our-services/complaint-resolution

ARCANA (AB) Newsletters

February, 2026

December, 2025

August, 2025

May, 2025

About ARCANA (AB)

The partnership between the ADR Institute of Alberta (ADRIA), The ADR Institute of Canada, Inc. (ADRIC) and the Royal Institution of Chartered Surveyors (RICS) as the ADR Institutes / RICS Construction Adjudication Nominating Authority (Alberta) [ARCANA (AB)] brings together three organizations with long-established records of performance in the development and implementation of dispute resolution services in many commercial sectors, notably construction.

The Royal Institution of Chartered Surveyors (RICS) is a global leader in the provision of adjudication services to the construction industry and has nominated in excess of 20,000 adjudicators over the past 24 years pursuant to statutory and contractual regimes in the UK, Australia, New Zealand, Southern Africa and the Republic of Ireland. The RICS training, accreditation and performance monitoring programs for construction adjudicators are regarded as the gold standard by industry professionals and users of adjudication globally. https://www.rics.org/

The ADR Institute of Canada (ADRIC) is Canada’s leading ADR professional organization and presides as the national body of the seven regional affiliate bodies of the ADR Institutes in Canada. It has established benchmarks for best practice for ADR professionals across Canada and offers highly respected and sought-after professional designations. ADRIC members include Canada’s top dispute resolution professionals many of whom are skilled and experienced in construction industry law and practice. ADRIC and RICS have also partnered at the Federal level with the intent of responding to the Canadian Government’s Prompt Payment Adjudication legislation, and are working with individual Affiliates across Canada to support existing and future Provincial Construction Adjudication initiatives. https://adric.ca/

The ADR Institute of Alberta (ADRIA) is well known to the Provincial Government as Alberta’s professional association of mediators, arbitrators, adjudicators and other ADR practitioners, and the source of ADR expertise in Alberta. ADRIA functions as an independent Regional Affiliate of ADRIC in the delivery of highly qualified and credentialed ADR professionals in all sectors of Alberta’s economic and civil life. For over 20 years ADRIA has administered the Canadian Motor Vehicle Arbitration Plan (CAMVAP) in Western Canada, in partnership with the CAMVAP national body. ADRIA has represented the new ARCANA (AB) partnership throughout Service Alberta’s consultation process and the drafting of prompt payment adjudication legislation and directives. https://adralberta.com/

Construction Prompt Payment Adjudication Symposiums

ARCANA (AB) hosted a highly successful Construction Adjudication Prompt Payment Symposium on April 20th, 2023 in Calgary, featuring speakers from the UK and multiple Provinces. Symposium activities for 2024 are now being planned. Visit https://adralberta.com/events/construction-adjudication-symposium/ or contact arcana@adralberta.com for more details and sponsorship opportunities.

Wish to Become a Construction Adjudicator?

Anyone interested in joining the ARCANA (AB) roster of professional construction adjudicators must have at least 10 years of experience in the construction sector, as required by the PPCLA Regulation. Applicants must also register and complete the National ADR Canada / RICS online Construction Adjudication Training Program. When a session is scheduled, details can be found on the ADRIA and ADRIC websites, or by contacting arcana@adralberta.com .

Construction adjudication training will cover the Alberta legislation (and other jurisdictions), and is the minimum training requirement for construction adjudicators in Alberta accepted onto the ARCANA (AB) roster. Please note that completion of this training is not a guarantee of acceptance on the Alberta roster, as ARCANA (AB) is required to offer a balanced roster covering a broad spectrum of construction sector and legal expertise. Roster adjudicators are also required to hold an ADRIA membership, professional insurance and maintain their professional designations.

Testimonials

Overall, feedback from ADRIA applicants and clients has been largely positive, with several user suggestions successfully incorporated to improve the program and website. Additionally, the recently implemented post-determination survey has yielded encouraging feedback and testimonials. One testimonial stands out as especially meaningful—despite the adjudication being discontinued due to jurisdictional reasons, it still helped initiate dialogue and pave the way for resolution:

“We chose to initiate an adjudication under the Prompt Payment and Construction Lien Act (PPCLA). Although the adjudication ultimately didn’t proceed due to a jurisdictional challenge, the process of preparing and exchanging documents gave all parties a clearer understanding of the issues. As a result, both the Owner and the Prime Contractor came back to the negotiating table. Discussions are ongoing, and I’m optimistic that we’re close to a resolution.

One key takeaway is this: adjudication isn’t just for prompt payment or unpaid invoices. Under the PPCLA, you can adjudicate a wide range of construction-related disputes. That includes the valuation of work or materials—whether it’s base scope or part of a written or proposed change order, approved or not. It can also be used for payment issues, holdback disputes (major or minor lien fund), and even delay claims or general contract disputes—so long as they relate to the construction contract. And if both parties agree, you can adjudicate virtually any issue under the contract, whether or not it stems from a formal invoice or lienable work.

Another important point: parties can’t contract out of adjudication under the PPCLA. That means many of the delay tactics historically used to drag out payment and dispute resolution are no longer viable.

The PPCLA provides powerful tools for all stakeholders in the construction industry—including Owners, Architects, Engineers, Contract Administrators, Contractors, Subcontractors, and Suppliers—to resolve payment issues and disagreements efficiently and cost-effectively. It promotes transparency, accountability, and timely resolution, which benefits the entire project ecosystem.

This process has real potential to change how disputes are resolved in Alberta’s construction industry. All stakeholders—including the Nominating Authority and adjudicators—should be actively looking for opportunities to use the PPCLA and to inform and educate the industry about its benefits. I strongly encourage other contractors and subcontractors to take the time to understand what the PPCLA offers—and to use it.”

FAQ's

Frequently Asked Question

Disclaimer: The content of these FAQ’s is provided for information purposes only and is not intended as legal advice. Users of adjudication should familiarize themselves with the current legislation and regulations.

1. How do I commence an adjudication?

Answer: An adjudication is commenced by the party seeking the adjudication (the “Applicant”) completing and giving to both the other party to the dispute (the “Respondent”) and ARCANA(AB) a “Notice of Adjudication” (See section 20 of the Prompt Payment and Adjudication Regulation (the “Regulation”). This notice can be accessed on the ARCANA(AB) webpage https://adralberta.com/prompt-payment/.

2. What are the key deadlines for Applicants and Respondents in an adjudication once it has been commenced?

Answer: Within first 4 days of commencement of the Adjudication – The Applicant and Respondent are to discuss, and possibly, agree upon an adjudicator selected from ARCANA(AB)’s roster of adjudicators which can be found at https://adralberta.com/prompt-payment/ (See section 22(1) of the Regulation).

Within 7 days of selection of the adjudicator by the parties or expiry of the 4 day period above – ARCANA(AB) appoints the adjudicator – either the adjudicator agreed upon by the Applicant and Respondent or, in the absence of agreement, chosen by ARCANA(AB) based upon the issues in the dispute (see section 22(2) of the Regulation).

Within 5 days of appointment of the Adjudicator – the Applicant must provide to the Adjudicator: (1) a copy of the Notice of Adjudication and (2) a copy of the contract or subcontract as the case may be. (3)The Applicant must also provide to both the adjudicator and the Respondent copies of any documents the Applicant intends to rely on during the adjudication. These documents should include a brief narrative explaining the basis of the Applicant’s claim. (See section 23 of the Regulation).

Within 12 calendar days of receipt of the Applicant’s materials: The Respondent must provide a response to the Applicant’s materials to the adjudicator and the Applicant. This response should contain copies of any documents the Respondent intends to rely on in the adjudication together with a brief narrative explaining the basis of the Respondent’s defence to the Applicant’s claim.

N.B. An adjudicator can extend the deadlines of the Applicant and/or Respondent one or more times, at the request of either or both of the parties, for a period of up to 10 days. Such requests should come with an explanation.

Further deadlines and steps in the adjudication process can be found on the ARCANA(AB) webpage https://adralberta.com/prompt-payment/.

3. What matters can an adjudicator adjudicate, ie. What matters are within an adjudicator’s jurisdiction?

Answer: An adjudicator can only adjudicate disputes which relate to construction contracts, ie. contracts which give rise to an improvement to land. Furthermore, an adjudicator can only adjudicate disputes that pertain to property in Alberta. Otherwise, an adjudicator cannot adjudicate a dispute where the dispute has been referred to adjudication after 30 days from the “date of final payment” (See section 33.4 of the Prompt Payment and Construction Lien Act (the “Act”). “Final Payment” is a defined term in the Act with a number of important exceptions to what payments constitute “final payment”. Legal advice should be obtained regarding the interpretation and application of this provision. An adjudicator may also be able to adjudicate a dispute regardless of when an action is commenced in court regarding that dispute. Legal advice should also be obtained in this regard as there is some lack of clarity in the Act regarding the amendments concerning adjudication and court actions. See sections 33.4(1) and (5) of the Act).

Otherwise, an adjudicator’s jurisdiction is set out in section 19 of the Regulation which provides that an adjudicator can resolve disputes regarding the following matters:

The valuation of services or materials provided under the contract or subcontract, including in respect of a written change order, whether approved or not, or a proposed change order, as the case may be;
Payment under the contract or subcontract, including in respect of a written change order, whether approved or not, or a proposed change order;
Disputes that are the subject of a notice of non-payment under Part 3 of the Act;
Payment of non-payment of an amount retained as a major lien fund or minor lien fund and owed to a party during or at the end of a contract or subcontract as the case may be;
Any other matter in relation to the contract or subcontract, as the case may be, that the parties to the dispute agree to, regardless of whether or not a proper invoice was issued or the claim is lienable.

4. What should I include in my submissions to the adjudicator as either an Applicant or a Respondent?

Answer: See the answer to FAQ # 2 above. Parties should keep their submissions concise, but addressing each aspect of the party’s position, and including only the key documents supporting their positions. They should keep in mind that the adjudicator is seeing the dispute, and the relevant documents, for the first time and that the adjudicator has a limited time in which to make his/her determination.

5. If I obtain an adjudicator’s determination in my favour how do I enforce it?

Answer: A party receiving a determination with an order which directs that a payment be made can enforce that order by filing it with the Clerk of the Court. The order cannot be filed with the court until 30 days following receipt of the adjudicator’s order by the parties (See section 33.61 of the unamended and amended Act). Thereafter it can be enforced in the same manner as any court order. Further information in this regard can be found on the ARCANA(AB) webpage https://adralberta.com/prompt-payment/ . ARCANA(AB) and the adjudicator lack the jurisdiction to assist the parties with enforcement of an adjudicator’s order.

6. If I obtain an adjudicator’s determination in my favour is it inevitable that the dispute goes to litigation in any event?

Answer: No. A court action can be commenced by either party to a dispute following (or even during the course of) an adjudication. However, that court action does not affect the enforceability or binding effect of the determination and order. That determination and order only become unenforceable, thereby requiring either litigation or arbitration to resolve the dispute, under the following circumstances:

A court order is made affecting the binding nature of the determination and order (ie. a stay) or resolving the same dispute.

The issuance of a court order setting aside the determination and order at an application for judicial review.
An arbitration has commenced and is in progress under the Arbitration Act..
The issuance of an award by an arbitrator respecting the same dispute.
The parties have entered into a written agreement that resolves the matter in dispute.

(See sections 33.6(5) and 33.61 of the amended Act).

7. Is the issuance of a “proper invoice” necessary before a dispute can be resolved by an adjudicator?

Answer: No. The jurisdiction of an adjudicator is as set out in the answer to FAQ # 3 above. Only one of those areas of jurisdiction relates to the issuance of a “proper invoice”, namely, section 19(c), ie. “disputes that are the subject of a notice of non-payment under Part 3 of the Act”. Part 3 of the Act is that part of the Act that provides the legislation governing requirements regarding issuance and responses to “proper invoices”.

8. If I file a construction lien as security for a claim can my dispute over that claim still be resolved by an adjudicator? Similarly if I commence an adjudication can I still file a construction lien?

Answer: The answer to both questions is “Yes”. A party can file a construction lien and still proceed to adjudication. Similarly, commencing an adjudication does not affect the right of a party to register a construction lien. While an adjudicator lacks the jurisdiction to enforce a construction lien, the adjudication can often resolve the dispute underlying the construction lien claim and, thereby, simplify the subsequent lien enforcement process.

9. If I commence an adjudication can I still commence an action in court?

Answer: Yes. A party to an adjudication can still commence a court action. The adjudication and court action can then proceed in tandem. However, a court order in the action may terminate the adjudication.

10. If an action has already been commenced in court by me or another party respecting a dispute can an adjudication still be commenced regarding that dispute?

Answer: Perhaps. The amendments to the Act, which came into force on April 1, 2025 removed the following words from section 33.4(1) “Provided that no party has commenced an action in court with respect to a dispute…”. However, subsequent language in section 33.4(5) of the amended Act which permits “adjudication and the action in court to both proceed” where “a party commences an action in court with respect to a dispute on or after the day the dispute is referred to adjudication…” may well prevent an adjudication and court action to proceed in tandem unless the court action is commenced on the same day as, or subsequent to, the commencement of the adjudication. Legal advice should be sought in this regard.

11. What does it mean when an adjudicator’s jurisdiction is challenged?

Answer: A challenge of an adjudicator’s jurisdiction is the contention by one party (invariably the Respondent) that the adjudicator lacks the authority under the Act and Regulation to adjudicate the merits of the dispute.

12. What should I do, as an Applicant, if the Respondent includes in its submissions to the adjudicator under section 24 of the Regulation a challenge of the adjudicator’s jurisdiction?

Answer: The Applicant should request from the adjudicator an opportunity to reply to the jurisdictional challenge if the Applicant’s original submissions do not already address the Respondent’s submissions in this regard.

13. What do I do if I, as an Applicant, anticipate that the Respondent will challenge the jurisdiction of the adjudicator?

Answer: If an Applicant becomes aware, before or at the outset of an adjudication, that the Respondent will challenge the adjudicator’s jurisdiction, an Applicant (and the Respondent as well) should promptly notify the adjudicator in this regard, and obtain directions from the adjudicator on the procedure in the adjudication for resolving the jurisdictional challenge. The adjudicator will invite submissions from the parties in this regard and possibly set a specific procedure, including deadline extensions, for the resolution of the jurisdiction issue.

14. What do I do if I, as a Respondent, have received from an Applicant a Notice of Adjudication and I wish to challenge the jurisdiction of the adjudicator?

Answer: As in the case of an Applicant (see answer to FAQ#13) the Respondent should notify the adjudicator, as soon as possible following receipt of the Notice of Adjudication, of the Respondent’s intention to challenge the adjudicator’s jurisdiction. The adjudicator will then deal with the challenge as set out in the answer to FAQ#13.

15. What are some typical jurisdictional challenges?

Answer: Jurisdictional challenges to date have included the following:

The contract has been “completed” within the meaning of section 33.4(1) of the Act (prior to the April 1, 2025 amendments).
An aspect of the dispute (specifically a delay claim) is outside the jurisdiction of the adjudicator under section 19 of the Regulation.
The invoice upon which the claim is based is not a “proper invoice”.
The adjudicator lacks jurisdiction as the result of the transitional provisions under the Act.
The dispute is the more appropriate forum for hearing the matter (N.B. Technically this is not a jurisdictional issue as it is in the discretion of the adjudicator to make this decision. It is, however, included here as this submission is typically made as a jurisdictional challenge).
Whether an action has been commenced under the Act prior to the April 1, 2025 amendments by the posting of security into Court to bond off the Lien
Whether an adjudicator can proceed in face of zero participation from the respondent, i.e. how to provide the Reg s. 25(2) notice

The results of these jurisdictional challenges cannot be published due to the confidentiality of the adjudication process. Suffice it to say, in this regard however, that jurisdictional challenges frequently fail.

16. Can an adjudicator resolve a dispute over the adjudicator’s jurisdiction before proceeding with the dispute on the merits?

Answer: Yes. However, an adjudicator cannot resolve a jurisdictional challenge without affording both parties an opportunity to make submissions to the adjudicator in this regard. See the answers to FAQ#’s 12, 13, and 14 above. Since jurisdictional challenges are often made by the Respondent in its submissions in response to those of the Applicant, the adjudicator will already have received submissions from both parties regarding the merits of the dispute. The adjudicator may well, then, invite submissions from the parties, and give a direction, regarding whether the adjudicator will make a decision on the jurisdiction issue separate from his/her determination on the merits.

17. If I am dissatisfied with the outcome of an adjudication what are my remedies?

Answer: A dissatisfied party may commence an action in court or, if there is an arbitration clause in the contract, initiate arbitration proceedings. An application to court for judicial review of the adjudicator’s determination may also be made. However, the party applying for judicial review will need to apply to court to obtain a stay of the effect of the determination and order if that party wishes to prevent enforcement of the adjudicator’s order. The parties may also settle the dispute by way of a written agreement to that effect. (See also the answer to FAQ#6).

18. If I file an application for judicial review of an adjudicator’s determination does it stay or pause the effect of the determination?

Answer:

No. A court order staying the binding effect of the determination must be obtained by way of court application.

19. Does a “pay when paid” clause in a contract prevent a claimant from using the “prompt pay” provisions of the PPCLA or from commencing an adjudication?

Answer: No. A “pay when paid” clause in a contract does not prevent a party from utilizing the “prompt pay” provisions of the Act and Regulation, including the issuance of a “proper invoice”, and commencing an adjudication regarding a dispute in that regard. However, the recipient of a “proper invoice” may also utilize the “prompt pay” provisions of the Act and Regulation in order to invoke the “pay when paid” clause. N.B. Legal advice should be sought in this regard.

20. Does the presence of an arbitration clause in my contract prevent me from commencing an adjudication?

Answer: No. The mere presence of an arbitration clause in a contract does not prevent the commencement or conduct of an adjudication. The commencement of an arbitration under the Arbitration Act will, however, prevent the enforcement of a determination where the arbitration (section 33.61(c) of the Act). Oddly enough, however, the determination may still be binding on the parties if the arbitrator hasn’t yet made an award (See section 33.6(5)(b) of the Act). N.B. Legal advice should be sought in this regard as there is some lack of clarity in the provisions of sections 33.6(5) and 33.61

21. If an arbitration has been commenced regarding a dispute can that dispute still be resolved by adjudication?

Answer: See answer to FAQ#20.

22. Do I compromise my case by sharing my best arguments and supporting documents with the adjudicator and the other party sooner than would be the case in a court proceeding or arbitration?

Answer: No. Whether the parties are involved in settlement discussions, mediation, arbitration, litigation, or adjudication, it is always best to put one’s best arguments and supporting documents to the other party sooner rather than later. In the case of an adjudication, even if the dispute is not resolved by the adjudicator, the exchange of arguments and documents in the adjudication process will often result in the subsequent settlement of the dispute.

Construction Adjudication Determinations and Orders are confidential, provided they are complied with. Construction Adjudication Orders are as enforceable as Court Orders. However, parties should note that neither the Courts nor ARCANA (AB) provide enforcement services.

As noted in the fee schedule, the appointed adjudicator may require a retainer to be paid when the adjudication is initiated. While it is preferable that the disputing parties share the cost of the retainer, the applicant should be prepared to pay the full cost at the outset – noting that the adjudicator has the authority to allocate the total cost of the adjudication equally or unequally between the parties as part of the final Determination and Order.

For more information on Prompt Payment Construction Adjudication or how to initiate the adjudication process, please consult the drop down menus above or contact an agent by emailing arcana@adralberta.com

Announcement from the Government of Alberta on August 29, 2022:

Stronger construction rules will bolster industry

A new prompt payment framework ushers in payment timelines and a dispute resolution process for Alberta’s construction sector.

Formerly known as the Builder’s Lien Act, the Prompt Payment and Construction Lien Act is now in force. The new act creates rules for the timing of payments and sets out a streamlined adjudication process for disputes related to payment or work performed as an alternative to court.

Prompt payment is introduced by mandating owners to provide payment to their contractors within 28 days of receiving a proper invoice for construction services and requires that those contractors who receive payment from an owner subsequently pay their subcontractors within seven days.

The new act applies to all private construction contracts in Alberta created on or after Aug. 29, 2022. Current contracts that extend past two years must become compliant with the new rules by Aug. 29, 2024.

“The Alternative Dispute Resolution (ADR) Institutes/Royal Institution of Chartered Surveyors (RICS) Nominating Authority is pleased to offer the services of its trained adjudicators as an approved Nominating Authority (NA) to resolve a full range of potential disputes in Alberta. We offer significant experience in all sectors and our adjudicators will be fully qualified to resolve prompt payment and other construction-related disputes that arise.”

Paul Conway, Executive Director, ADR Institute of Alberta

“Albertans in the construction industry have been advocating for prompt payment legislation for nearly 10 years, so I am excited to celebrate this important milestone. I am proud of the work that Alberta’s government did, collaborating over the last three years with members of the construction industry to develop and pass legislation that will protect jobs and unlock cash flow in this multibillion-dollar industry that employs hundreds of thousands of Albertans.”

Nate Glubish, Minister of Service Alberta

“Payment practices in Alberta have deteriorated over many years. Accounts receivable frequently in excess of 60 days shifts the burden of project financing to contractors and subcontractors. This legislation provides certainty of regular payment for work properly performed and invoiced. The new prompt pay provisions will play an essential role in keeping cash flowing through the life of a construction project. Annual release of lien holdbacks will also free up cash much earlier than under the past legislation.”

Trevor Doucette, senior vice-chair, Alberta Construction Association

“As general contractors, we are prepared to implement prompt payment for our subcontractors and suppliers, ensuring we continue to lead by example in the industry. We look forward to the successful implementation of prompt payment and adjudication in Alberta, which would not have happened without this partnership between industry and government.”

Jason Portas, Alberta chair, General Contractors Alliance of Canada

“On behalf of the hard-working tradespeople and construction trade business owners of Alberta, we are looking forward to the implementation of prompt payment in our province. The ATCC was formed in 2014 with the primary purpose of achieving prompt payment legislation and has been advocating to the Alberta government since then for its implementation. On behalf of the 11 trade contractor associations that are ATCC members, we celebrate the government on this great achievement.”

Terry Milot, chair, Alberta Trade Contractors Council

Quick facts

- These legislative changes, passed in the fall 2020 and spring 2021 sessions, are now in force:
  - - A new adjudication process for the construction industry to address payment disputes.
  - - 28 calendar-day timelines for owners to pay proper invoices from general contractors.
  - - Contractors and subcontractors are required to pay their own subcontractors within seven calendar days of being paid themselves.
  - - Extended timelines (in calendar days) for registering liens from:
      - 45 days to 60 days for the construction industry
      - 45 days to 90 days for suppliers within the concrete industry only
      - The oil and gas lien period remains at 90 days.
  - - New language has been added around public-private partnerships:
      - Prompt payment rules only apply to construction, not operations and maintenance.
      - Municipal public works projects are subject to prompt payment legislation, but provincial government projects under the Public Works Act are not.
  - - Clarification was added that the prompt payment rules apply to professional consultant (engineers and architects) contracts.

Related information

Prompt payment rules for construction industry

ARCANA (AB) Construction Prompt Payment AdjudicationRead More

2017 & Earlier – Board Meeting Documents

2017

December 2017 Combined Board Meeting Documents Package

September 2017 Combined Board Meeting Documents Package

August 2017 Combined Board Meeting Documents Package

July 2017 Combined Board Meeting Documents Package

June 2017 Combined Board Meeting Documents Package

May 2017 Combined Board Meeting Documents Package

March 2017 Combined Board Meeting Documents Package

February 2017 Combined Board Meeting Documents Package

January 2017 Combined Board Meeting Documents Package

2016

November 2016 Combined Board Meeting Documents Package

September 2016 Combined Board Meeting Documents Package

June 14, 2016 Combined Board Meeting Documents Package

June 4, 2016 Combined Board Meeting Documents Package

May 2016 Combined Board Meeting Documents Package

April 12, 2016 Combined Board Meeting Documents Package

April 1, 2016 Combined Board Meeting Documents Package

January 2016 Combined Board Meeting Documents Package

2015

December 2015 Combined Board Meeting Documents Package

October 31, 2015 Combined Board Meeting Documents PackageSEt

October 13, 2015 Combined Board Meeting Documents Package

September 2015 Combined Board Meeting Documents Package

June 2015 Combined Board Meeting Documents Package

April 2015 Combined Board Meeting Documents Package

January 2015 Combined Board Meeting Documents Package

2014

December 2014 Combined Board Meeting Documents Package

September 2014 Combined Board Meeting Documents Package

June 2014 Combined Board Meeting Documents Package

April 2014 Combined Board Meeting Documents Package

January 2014 Combined Board Meeting Documents Package

2013

November 2013 Combined Board Meeting Documents Package

September 2013 Combined Board Meeting Documents Package

June 2013 Combined Board Meeting Documents Package

April 2013 Combined Board Meeting Documents Package

January 2013 Combined Board Meeting Documents Package

2012

December 2012 Combined Board Meeting Documents Package

September 2012 Combined Board Meeting Documents Package

July 2012 Combined Board Meeting Documents Package

Minutes AAMS 2005-2011

Consolidated Minutes 2005 – 2011

2017 & Earlier – Board Meeting DocumentsRead More

How to Earn a Designation

Designation Requirements

Designations allow our members to convey their level of experience and skill and are recognized internationally. Use the following information as an overview of designation requirements and to compare what is needed for each.

Mediation Designation Requirements

Requirements	Qualified Mediator	Qualified Mediator (Family)	Chartered Mediator
Education	40 hours of mediation ¹ theory and skills training from a program approved by the ADR Institute of Canada (ADRIC) or acceptable to ADRIA’s Designations Committee AND 40 hours of specialized training in dispute resolution or related field² AND 6 hours of ADR ethics (Note: ADRIA’s Communications in ADR course meets the requirement for 40 hours of specialized training in dispute resolution and the National Introductory Mediation course meets the requirement for 40 hours of mediation theory and skills training.)	40 hours of mediation theory and skills training from a program approved by the ADR Institute of Canada (ADRIC) or acceptable to ADRIA Designations Committee AND 100 hours of ADRIC-Accredited specialized training in dispute resolution or related field, which must include a minimum of 80 hours specialized Family Mediation training;	80 hours of mediation theory and skills training. (40-hours of mediation ¹ theory and skills training from a program approved by the ADR Institute of Canada (ADRIC) or acceptable to ADRIA’s Designations Committee.) AND 100 hours of training in dispute resolution or related field⁶
Experience	Conducted three mediations: – one actual mediation³ – one supervised mock mediation⁴ – one additional actual mediation or supervised mock mediation	Administrative Experience Provide documents demonstrating the ability to handle the administrative aspects of a separation/ divorce mediation from beginning to end. AND Practical experience Two years of experience working with families in a related context. AND Two family mediations or co-mediations as the lead mediator	Conducted at least 15 mediations⁷ as the sole mediator or the mediation chairperson⁸ and all 15 of the mediations must have been fee paid⁹.
Skills Assessment	Not required but the Designations Committee may require a skills assessment upon review of your application.	One supervised and assessed practice family mediation (assessed by a Supervisor approved by the Regional Affiliate).	Observation and approval of an applicant conducting a solo mediation, to occur within 12 months before the date of the application, through one or more of the following: • Formal Mediation Skills Assessment Role-play¹⁰ • Video recorded Actual Mediation¹¹
Letters of Recommendation	Provide three Letters of Recommendation⁵ (one character / personal and two professional) of your services as a mediator.		Provide three Letters of Recommendation⁵ (one character / personal and two professional) of your services as a mediator.
Waiving Education Requirements	not applicable	not applicable	Education requirements may be waived where the ADRIA Designations Committee determines the applicant has satisfied or exceeded the Education Requirements above through proven skills, competency, and longevity in practice as recognized and recommended by peers¹².
Membership	Must be a Full member with ADRIA.	Must be a Full member with ADRIA.	Must be a Full member with ADRIA.
Continuing Education and Engagement (CEE)	Practitioners holding a Qualified designation are required to acquire 20 points annually.	Practitioners holding a Qualified designation are required to acquire 20 points annually – including at least 6 points related specifically to Separation & Divorce dispute resolution.	Practitioners holding a Chartered designation are required to acquire 33 points annually.
Insurance	Errors and Omissions insurance with a limit of at least $1 million aggregate.	Errors and Omissions insurance with a limit of at least $1 million aggregate.	Errors and Omissions insurance with a limit of at least $1 million aggregate.
Application fee (Fees for skills assessments and supervised mock mediations are additional.) Annual Designation fee	$200 plus GST $132 plus GST	$200 plus GST $172 plus GST	$200 plus GST $231 plus GST

1 Interest-based mediation process and skills, training that has been approved by ADRIA or ADRIC and meets the requirements of basic mediation training. For courses that have not received pre-approval from ADRIC or ADRIA, please contact the office for information on obtaining an equivalency.

2 Courses in conflict resolution, negotiation, communication, advanced mediation, ethics in dispute resolution, multiparty negotiation strategies, how to start a mediation business, designing systems for conflict management in organizations, when and how to use mediation case development, the influence of culture on conflict resolution approaches and resolving difficult workplace issues. The courses must be approved by ADRIA or ADRIC and meet the requirements of specialized training. For courses that have not received pre-approval from ADRIC or ADRIA, please contact the office for information on obtaining an equivalency.

3 One Actual Mediation (live, with real parties, not a roleplay) paid or unpaid, and must provide a 300-500 word description of each mediation). If a co-mediation the applicant must clearly have been the lead mediator, not simply a co-mediator. While there is no hard and fast determination, criteria for being the lead mediator in a co-mediation may include some of the following indicators: The applicant chaired the mediation; The applicant took a primary role is running the session; The applicant organized the process during the mediation by actively guiding the discussions, delegating time to the other mediator and/or the parties, and having a primary voice during the session; It will be the responsibility of the applicant to describe and establish that they were the lead mediator in a co-mediation for it to count toward the required number of mediations. Please see the application form for further details.

4 One Supervised Mock Mediation either booked through the ADRIA office, or set up and video recorded by the candidate. See Supervised Mock Mediation Guidelines. The candidate must complete all stages/phases of the model in the mock (roleplay) mediation. Candidates must meet a specific set of standards to be deemed competent. The Supervised Mock Mediation is conducted separately and apart from any classroom evaluation occurring as part of the students’ mediation training, either at ADRIA or another approved mediation program. The Supervised Mock Mediation can be conducted in person or online. There is a cost associated with this review. Please see the application form for further details.

5 Letters of Recommendation should speak to the candidates’ industrious abilities, accomplishments, seriousness of purpose, and capacity as a mediator. Include any information that may not be readily apparent from education, skills assessments, test scores, transcripts, or even in an interview. The letter should speak to the candidates’ character (integrity, ethics, and leadership qualities). The referee must explain their connection to the candidate, including how long they have known the candidate. The letters can be from someone the candidate co-mediated with, colleagues who have seen their work, someone from a Roster Program, and others who could speak from their experience of seeing the candidate mediate.

6 Dispute resolution generally, psychology of dispute resolution, negotiation, public consultation, mutual gains bargaining, communication, management consulting, conflict management, or other related training that has been approved by ADRIA or ADRIC to meet the C.Med educational requirements.

7 A “mediation” is a discreet event contracted for by the parties. A situation where a person helps two subordinates resolve a conflict is not considered a mediation. However, if the full or part-time duties of an applicant specifically include the conducting of structured mediations, these would count toward the C.Med. Where a person is conducting mediations with staff members who do not report to that person, these may count as mediations provided the person was specifically identified as an impartial mediator, and the mediation was structured and conducted as a mediation, not as an informal meeting to resolve a problem.

8 The applicant must clearly have been the lead mediator or chairperson, not simply a co-mediator.

9 A “paid” mediation” is a mediation where the mediator receives a salary, payment, or reasonable honorarium specifically for mediation services. The amount received by the mediator is not subject to any specific minimum amount, provided it is a legitimate and reasonable amount in the context within which the mediation took place.

10 A Formal Mediation Skills Assessment
with an assessor and role-players chosen from an ADRIA roster of approved assessors and roleplayers who hold C.Med designations. This assessment is conducted separately and apart from any classroom evaluation occurring as part of the students’ mediation training, either at ADRIA or another approved mediation program. There is a cost associated with this assessment. This assessment must be completed within 12 months of applying for a C.Med designation. The Mediation Skills Assessment Role-play can be conducted in person or online. There is a cost associated with this assessment.

11 Video recorded actual mediation assessed by at least three assessors chosen from an ADRIA roster of approved assessors, at least two of whom hold a C.Med. designation. There is a cost associated with this assessment.

12 Where the Designations Committee agrees by a majority that the applicant has satisfied or exceeded the education requirement through proven skills, competency, and significant longevity in practice, as well as by public recognition of peers in the dispute resolution field, the education requirements .may be waived. The decision of the ADRIA Designations Committee must be supported by documented reasons for the recommendation.

Mediation Designation Information Video

https://player.vimeo.com/video/804011007?h=b9d9becc2a&badge=0&autopause=0&player_id=0&app_id=58479

Please note: BFL CANADA has been appointed as the new insurance broker for ADRIC’s professional liability insurance program, effective June 2025 (formerly Marsh Canada).

Arbitration Designation Requirements

Requirements	Qualified Arbitrator	Chartered Arbitrator
Education	40 hours of arbitration and hearing procedure training approved by ADRIC or ADRIA AND Successful completion of ADRIC’s written open book Qualified Arbitrator exam or an exam which is part of a course approved by ADRIC or ADRIA no more than 10 years prior to application	40 hours of arbitration and hearing procedure training approved by ADRIC or ADRIA AND Successful completion of ADRIC’s written open book Chartered Arbitrator exam or an exam which is part of a course approved by ADRIC or ADRIA no more than 10 years prior to application
Experience	Not required	Practiced as an arbitrator for not less than two years AND Chaired¹⁴ at least 10 arbitrations, all of which were fee-paid¹⁵ (or, if unpaid, demonstratively complex)
Skills Assessment	Not required	Provide at least two redacted arbitration awards/decisions for review.
Letters of Recommendation	Not required	Provide three Letters of Recommendation¹⁶ (one character / personal and two professional) of your services as an arbitrator.
Waiving Education Requirements	Not Applicable	Education requirements may be waived where the ADRIA Designations Committee determines applicant has satisfied or exceeded the Education Requirements above through proven skills, competency, and longevity in practice as recognized and recommended by peers¹⁷.
Membership	Must be a Full member with ADRIA.	Must be a Full member with ADRIA.
Continuing Education and Engagement (CEE)	Practitioners holding a Qualified designation are required to acquire 20 points annually.	Practitioners holding a Chartered designation are required to acquire 33 points annually.
Insurance	Errors and Omissions insurance with a limit of at least $1 million aggregate.	Errors and Omissions insurance with a limit of at least $1 million aggregate.
Application fee (Fees for skills assessments and supervised mock mediations are additional.) Annual Designation fee	$200 plus GST $132 plus GST	$200 plus GST $231 plus GST

14 The applicant must clearly have been the lead arbitrator or chairperson, not simply co-arbitrator.

¹⁵A “paid” arbitration is an arbitration where the arbitrator receives a salary, payment or reasonable honorarium specifically for arbitration services. The amount received by the arbitrator is not subject to any specific minimum amount, provided it is a legitimate and reasonable amount in the context within which the arbitration took place. In exceptional circumstances described in writing by the Regional Committee, where any unpaid arbitrations are demonstrably complex and involved, the Regional Committee may accept any or all of them as counting toward the total of 10 arbitrations required.

16 Letters of Recommendation should speak to the candidates’ industrious abilities, accomplishments, seriousness of purpose and capacity as an arbitrator. The letter should speak to the candidates’ character (integrity, ethics and leadership qualities). The referee must explain their connection to the candidate, including how long they have known the candidate. The letters can be of a Party to an arbitration conducted by applicant, a Counsel in arbitration conducted by applicant, a Co-Arbitrator or others who could speak from their experience of seeing the candidate arbitrate.

17 Where the Designations Committee agrees by majority that the applicant has satisfied or exceeded the education requirement the educational requirement may be waived. The decision of the ADRIA Designations Committee must be supported by documented reasons for the recommendation.

Chartered Mediator-Arbitrator Designation Requirements

To be eligible for a C.Med-Arb, the applicant must hold both the C.Med and C.Arb designations. In addition to:

Education: Completion of 16 hours of the ADRIC Med-Arb training course (or an ADRIC Accredited Med-Arb
Course).
The ADRIC Med-Arb training course or an ADRIC Accredited training course would cover Med-Arb agreements, other forms of combining mediation and arbitration, one-person and 2-person models (advantages and disadvantages), preserving Natural Justice, transitioning between mediation and arbitration, ethical issues in Med-Arb, Med-Arb awards, Med-Arb simulation, video-conference MedArb, post Med-Arb corrections, reviews and approvals.

Experience: Having conducted at least 1 Med-Arbitration

Skills Assessment: Not required.

Letters of Recommendation: Not required.

Membership: Must be a Full member with ADRIA.

Continuing Education and Engagement (CEE): In addition to collecting the appropriate CEE points for their C.Med and C.Arb designations, every three years, Chartered Med-Arbitrators are required to take part in a refresher Med-Arb course or training (which may be online training and scenarios practice), and conduct at least one Med-Arb, as per the Continuing Education and Engagement Program and submit a report along with required certificates.

Insurance: Errors and Omissions insurance with a limit of at least $1 million aggregate.

Application fee: $200.00
(Fees for skills assessments and supervised mock mediations are additional.)
Annual Designation fee: $308.00

Designation Application Process

Steps You Need to Take

Check that you meet the application requirements (see charts above)
Check the application deadline (ADRIA’s Designations Committees review the applications three times per year and then forward their recommendations to ADRIC for evaluation. The application review process can take several weeks. Find out more on the ADRIC website.)
Complete the application
Submit the application

Process at ADRIA & ADR Canada

Review your application for completeness
An e-mail confirmation will be sent to each applicant who has submitted a complete application
After the application deadline, issue an invoice for the application fee
Once invoices have been paid, forward all complete applications to the Regional Assessment Committee (RAC, the Alberta designation committees)
Forward applications approved by the RACs to the national Mediation or Arbitration Designations Committee
Notify all applicants of application status
Successful applicants will be invoiced for designation fees by ADR Canada

Meet the Regional Assessment Committees (RAC)

Applications for a designation from the ADR Institute of Canada (ADRIC) are first reviewed by regional assessment committees. Once the application has been reviewed by the regional committee, if it meets the requirements, it will be forwarded to ADRIC’s national Mediation or Arbitration Designation Committee.

The Committees are comprised of members selected by the affiliate for their recognized experience and standing in the ADR Community.

Alberta Arbitration Regional Assessment Committee

Don Goodfellow, C.Arb – Chair
John Kosolowski, C.Arb
Thomas (Tom) Jolliffe, C.Arb
Dora Dang, C. Arb., C. Med.
Elaine Seifert, C. Arb., C. Med.
Arbitration Designation Committee Terms of Reference

Alberta Mediation Regional Assessment Committee

Monica Kreiner, C.Med – Chair
Anna Rose, C.Med
Jeannette Bourgeault, C.Med
Erika Deines, C.Med
Mediation Designation Committee Terms of Reference

Apply for Your Designation

Application Fees

The application fee is $200 plus GST. You will be invoiced by email when the ADRIA office receives your application and you can make your payment online.

Application Deadlines

ADRIA accepts designation applications 3 times/year. The application windows are as follows:

APPLICATION PERIOD	DEADLINE FOR APPLICATIONS	REVIEW PERIOD
February	February 28	March
June	June 30	July
October	October 31*	November

Applications will only be kept open for one additional period beyond when they are submitted (i.e., an application submitted in June will be kept open until the end of the October submission period). If the application does not meet all the requirements within this time frame, the applicant must re-submit their application.

An e-mail receipt confirmation will be sent to each applicant. If you have sent in your application and do not receive your e-mail receipt confirmation, you must contact the ADRIA office before or by the deadline. If you do not contact the ADRIA office by the deadline, your application will not be accepted.

Application Forms

Arbitrator Designation Applications

Mediation Designation Applications

C.Med-Arb Designation Application

Q.Adj (Const) Designation Application

Maintain Your Designation

To maintain your designation you will need to maintain your full membership with ADRIA (or another regional/provincial affiliate of ADR Canada). You will also need to report your continuing education and engagement credits and pay your annual designation renewal fees.

Annual Designation Renewal Fees

Members with a designation pay an annual renewal fee directly to ADRIC. ADRIC emails an invoice at the beginning of each year to professionals holding a designation.

RENEWAL TYPE	2023 DESIGNATION RENEWAL FEE (INCLUDING CEE FILING FEE)
C.Arb or C.Med Annual Renewal	$231.00
C.Arb and C.Med Annual Renewal	$293.00
C.Med-Arb, C.Arb and C.Med Renewal	$308.00
Q.Arb or Q.Med Annual Renewal	$132.00
C.Arb and Q.Med Annual Renewal	$258.00
C.Med and Q.Arb Annual Renewal	$258.00
Q.Arb and Q.Med Annual Renewal	$183.00

For more information on these renewal fees, visit ADRIC’s website.

Continuing Education and Engagement Credits (CEE)

Since 2009, Chartered and Qualified Mediators have been required to submit a report with an administrative fee of $99 every three years, indicating they have achieved the requisite number of CEE points to maintain their designated status.

New, beginning January 1, 2021:

NEW CEE Program for Designated Arbitrators: Designated ARBITRATORS (Chartered Arbitrators, Qualified Arbitrators and Chartered Med-Arbitrators) will be required to collect points and submit regular CEE reports. This will increase the value of the designations in the eyes of ADR consumers as it will indicate the ongoing professional standards associated with continued learning.
Simpler point system: for those holding two designations (mediation and arbitration), we have revised the CEE points chart and combined the total number of points required for easy reporting. We will share the revised chart and instructions before year end.
Those with two designations: There will be no additional reporting fee for those with two designations who already submit a CEE report for their mediation designation.
Fees: Fees are NOT being increased, but rather spread out over the three year reporting period. The $99 administrative fee (previously submitted with CEE report every three years) will instead be incorporated into the annual designation renewal fee as $33 per year. There will be no separate fee when submitting reports (except during the transition period).
Annual reporting: the new default report submission period will be annual, making reporting more convenient. In cases where attendance of events and continued learning may be challenging (such as during maternity/paternity leave, grave illness, etc.) designated members may request to submit their reports every third year in which case ADRIC will provide a form to be completed.
Points: For members who remit annually, the number of points to acquire and remit is: 20 points for Qualified designation holders, and 33 points for Chartered designation holders. (For those who need to remit on the 3rd year, required points remain as 60 points for Qualified designation holders, and 100 points for Chartered designation holders over the 3 year period.)
Due dates: will be harmonized; we will share more information about the reporting process soon, but in the meantime, reports for members who have received a first new designation in 2020, will be due January 1, 2022. Reports for those receiving a new first designation any time next year (2021), will be due January 1, 2023.
Submitting CEE reports: ADRIC is prioritising the development of a simpler points tracking system (ideally online and real-time) and hopes to launch soonest. We will provide more information soon. Note: Some designated mediators are due to submit their reports in 2020, 2021 or 2022 and we will need to “catch them up” to the new system. This is how that will be handled for those due in:

2021 – submit the report with a $66 fee, as we will have collected $33 with the 2021 annual designation renewal fee.
2022– submit the report with a $33 fee, as we will have collected $66 with the 2021 and 2022 annual designation renewal fees.

In addition to collecting the appropriate CEE points for their C.Med and C.Arb designations, every three years, Chartered Med-Arbitrators are required to take part in a refresher Med-Arb course or training (which may be online training and scenarios) practice, and conduct at least one Med-Arb, as per the Continuing Education and Engagement Program and submit a report along with the required certificates.

You can report your Annual CEE points in your member portal on ADRIC’s Website.

Designations FAQs

Do I need to become a member of ADRIC (ADR Institute of Canada) in order to apply for a designation (Q.Med, Q.Arb, C.Med, C.Arb)?

Yes. In order to apply for a designation, you are required to have full membership with the ADR Institute of Alberta which includes a full membership with the ADRIC.

How do I start the process of applying for a professional designation in mediation or arbitration from the ADR Institute of Canada?

ADRIA accepts the applications from our members on behalf of ADRIC, and our regional committees review the applications before they are forwarded to ADRIC for final assessment. ADRIA accepts designation applications 3 times/year. You can read more about the application process here.

You can see a basic summary of the requirements for each designation here.

Read our article “How to Apply for an ADR Designation” to answer the most common questions our office receives about the designation process.

To fully understand all the requirements and forms which need to be submitted for each designation, please read the application information booklets and forms on our Designations page.

You can also find additional information on ADRIC’s website. If you still have questions, our office staff would be happy to answer your inquiries by phone or email.

If I complete the Certificate in Separation & Divorce Mediation, will I meet the educational requirements to apply for a Q.Med Family Designation?

The Certificate in Separation and Divorce Mediation fulfills all of the specialty education requirements to apply for a Q.Med Family designation, excluding Ethics for Mediators.

Read more about Practical Ethics for Mediators here.

Read our article “How to Apply for an ADR Designation” to answer the most common questions our office receives about the designation process.

To fully understand all the requirements and forms which need to be submitted for each designation, please read the application information booklets and forms on our Designations page.

You can also find additional information on ADRIC’s website. If you still have questions, our office staff would be happy to answer your inquiries by phone or email.

Where might I find Errors and Omissions Insurance?

Marsh Canada Limited is the appointed broker for the ADRIC Group Insurance Program. The program, has been specially designed and allows for ADRIC Full members in good standing to benefit from the power of group purchasing for their professional liability insurance needs with additional optional coverages also available for commercial liability, cyber liability, property, personal legal expense insurance and ID restoration services.

More information on the ADRIC Group Insurance Program can be found here https://adric.ca/membership/member-benefits/professional-insurance-program/

Please visit the Marsh website at marsh.ca/adr for a quote or contact your Marsh Canada licensed insurance broker at 1 888 711 9010 or errorsandomissions.insurance@marsh.com for more information.

How to Earn a DesignationRead More

2026 Annual General Meeting

Guest Speaker: Erika Deines

Bridging Knowing and Doing

Erika Deines is a Chartered Mediator, Neuro-Change Master Trainer, conflict coach, and long-time contributor to the advancement of mediation practice and education in Alberta and beyond. Over the past 25 years, she has worked extensively in private practice supporting organizations, courts, families, and professionals navigating complex conflict situations. Many ADRIA members will recognize Erika through her work as an instructor, mediation skills evaluator, mentor coach, and former Executive Director for Education at ADRIA, where she helped shape mediator training and professional development initiatives, including the first national mediation program for the ADR Institute of Canada. Erika’s work integrates neuroscience, reflective practice, and conflict resolution, including the development of the PACE™ Conflict Coaching model and her ongoing work in mediator mentorship and competency development. This year, Erika has been instrumental in the creation and implementation of ADRIA’s new Mentorship Program — a program designed to support the bridge between learning mediation skills and confidently applying them in real conversations.

2026 AGM Documents

2026 AGM Agenda ｜ Annual Report 2025 ｜ 2025 AGM Draft Minutes ｜ 2026 AGM Recordings

Past Annual General Meetings:

2025 Recordings & Documents ｜ 2024 Recordings & Documents ｜ 2023 Recordings & Documents ｜ 2022 Recordings & Documents ｜ 2021 Recordings & Documents ｜ 2020 Recordings & Documents

2026 Annual General MeetingRead More

Annual Reports

2025/2026 – ADRIA – Annual Report

2024/2025 – ADRIA – Annual Report

2023/2024 – ADRIA – Annual Report

2022/2023 – ADRIA – Annual Report

2021/2022 – ADRIA – Annual Report

2020/2021 – ADRIA – Annual Report

2019/2020 – ADRIA – Annual Report

Annual ReportsRead More

2021 Annual General Meeting

2021 Annual General Meeting – June 10, 2021

On June 10th ADRIA hosted its 2021 Annual General Meeting (AGM).

2020/2021 was a year like no other, and although our pandemic response was front and centre at the 2020 AGM, much has transpired since. ADRIA is YOUR professional association, and both Staff & Board have worked hard this past year to operate safely and strategically, and to re-orientate its services and programs to thrive in a pandemic environment.

Every AGM provides our members with the opportunity to learn more about the challenges and opportunities facing ADR in Alberta, and to influence ADRIA’s direction. As was the case in 2020, the 2021 AGM was held entirely online with interactive opportunities to engage and ask questions.

Come for the Info, Stay for the Improv

Knowing that the year past was so very challenging, now is the perfect time to be upbeat about our future. The ADRIA 2021 AGM mixed facts with funny, thanks to the improv talents of Rapid Fire Theatre. ADRIA AGM’s are efficient without losing the opportunity to interact and ask questions. The formal AGM lasted for approximately one hour and then Rapid Fire was back online, front and centre, commencing just after 6pm. This AGM was like no other, to cap a year like no other.

2021 AGM Recording

Includes entire meeting and limited portions of Rapid Fire Theatre Improv

https://youtu.be/OJgspb4rMqc

AGM Documents:

2021 AGM Agenda

2020 AGM Minutes

Audit Report

2021 Special Resolution – Proposed Bylaw Changes

2016 ADRIA Bylaws (current)

2020/2021 Annual Report

2021 AGM Powerpoint Presentation

ADRIC Construction Adjudication Model Launch – Article

Past Annual General Meetings

2021 Annual General MeetingRead More

2023 Annual General Meeting

2023 Annual General Meeting – June 1, 2023

ADRIA’s 2023 Annual General Meeting was on June 1, 2023 in Calgary and Online!

AGM RECORDING:

https://vimeo.com/834157466?share=copy

POWERPOINT SLIDES

AGM Documents

2022/23 Annual Report

2023 ADRIA AGM Agenda

DRAFT 2023 ADRIA AGM Minutes

ADRIA Financial Statements December 2022

2022 ADRIA AGM Minutes

2022 ADRIA AGM Final Motioned Minutes

Past Annual General Meetings

2023 Annual General MeetingRead More

2022 Annual General Meeting

2022 Annual General Meeting – June 16, 2022

On June 16th ADRIA hosted its 2022 Annual General Meeting (AGM).

2022 ADRIA AGM Recording

https://vimeo.com/721537479

AGM Documents

2021-2022 – ADRIA – Annual Report

2021 Financial Statements

Restorative Justice – presentation slides

RJ Press Release

AGENDA – 2022 ADRIA AGM

2021 AGM DRAFT Minutes

2022 AGM Draft Minutes

Past Annual General Meetings

2022 Annual General MeetingRead More

Membership & Directory Renewal Update: Moving to a January 1 Renewal Date

ADRIA is simplifying its annual membership renewal process. Beginning in 2027, all annual memberships, directory listings, and other applicable annual recurring subscriptions will move to one standard renewal date: January 1. Members will have until January 30 each year to complete their renewal payment. This change will create a clearer and more consistent renewal cycle for members while allowing ADRIA to provide more coordinated reminders and support throughout the annual renewal period. Thank you for your patience while we complete this transition. Our goal is to make annual renewals clearer, more predictable, and easier for all ADRIA members moving forward.

FAQ

If you have already paid your 2026 membership or directory listing, you do not need to pay again for the time you have already paid for. ADRIA is currently reviewing and updating member accounts individually. During the transition, your upcoming invoice will be adjusted to reflect payments already made and to bring your subscription into alignment with the new January 1 renewal cycle. There will be no additional charge simply because your renewal date is changing.

Because members currently renew at different times throughout the year, January 1, 2027, the renewal amount may be different for each member. Your 2027 invoice will only cover the portion needed to bring your existing paid membership through December 31, 2027.

Example:

If you paid your annual membership in August 2026, your existing payment would normally cover you through approximately August 2027. Instead of charging you another full annual membership fee on January 1, 2027, ADRIA would only invoice you for the remaining months needed to extend your membership from that point through December 31, 2027.

For example, using a $399 annual membership:

$399 ÷ 12 months = $33.25 per month

Five additional months = $166.25

In that example, the January 1, 2027, transition invoice would be $166.25 rather than another full $399 membership fee. Beginning January 1, 2028, everyone will be aligned to the same annual cycle, and regular full-year renewal amounts will apply.

If your 2026 renewal is still outstanding, ADRIA will adjust the existing invoice so that you are only paying the appropriate amount through December 31, 2026. Your January 1, 2027 renewal will then be adjusted as needed to complete the transition to the new annual cycle. Please pay the updated invoice already associated with your account.

Yes. While ADRIA completes the transition, you may notice changes to:

your renewal date;
your subscription information;
an existing unpaid invoice; or
a new upcoming renewal invoice.

If you have already paid, your previous paid order will remain in your account history and you may also see the newly adjusted renewal invoice. These changes are expected as accounts are aligned to the January 1 renewal cycle.

No, if you already have an existing membership subscription. Please do not create a new membership product or duplicate order to renew an existing membership.

Instead:

Log in to your ADRIA account.
Go to “My Account”.
Select “My Orders and Invoices”.
Locate the renewal invoice associated with your account.
Complete payment through that invoice.

If something does not look correct, please contact membership@adralberta.com before creating another order.

Beginning in 2027:

January 1: Annual renewal becomes due

January 1–30: Renewal period

January 31: Unpaid memberships move to lapsed status

During the January renewal period, an unpaid membership may show paused while awaiting payment. ADRIA will send renewal reminders leading up to and throughout the renewal period. If a membership becomes lapsed, a reactivation fee may apply depending on the circumstances and timing. If a membership remains unpaid after multiple follow-up attempts, the membership may eventually be cancelled. Reactivating a cancelled membership may require an applicable reactivation or administrative fee.

Yes. The January 1 renewal cycle will apply to applicable annual recurring products, including:

Full Membership
Associate Membership
Link Membership
Organizational Membership
Directory Listings
other applicable annual membership subscriptions

The transition adjustment will be calculated according to the applicable annual fee for each product.

Yes. Annual Directory Listings will also move to the January 1 renewal date and will be adjusted during the transition in the same way.

Members may continue to cancel their membership or directory subscription in accordance with the regular cancellation process. The transition to a January 1 renewal date does not create any additional or special refund entitlement.

No. ADRIA is completing the account updates internally. You do not need to request the January 1 renewal date or ask us to prorate your account. If we need information from you specifically, we will contact you.

Yes. This will not be the only communication regarding the change. Additional reminders and updates will be sent throughout the transition, leading up to January 2027, during the January renewal period, and before the January 30 deadline. Moving everyone to one annual renewal period will allow ADRIA to provide clearer and more consistent renewal reminders each year.

Because every account is being reviewed and adjusted individually, please contact us if:

a payment you already made does not appear to have been reflected;
an invoice amount looks incorrect;
your renewal date does not appear to be January 1;
you believe you have duplicate orders;
you are unsure which invoice to pay; or
anything else in your membership or directory account appears incorrect.

Please contact membership@adralberta.com and we will review your account.

Membership & Directory Renewal Update: Moving to a January 1 Renewal DateRead More

2020 Annual General Meeting

Meeting Recording

The ADR Institute of Alberta’s 2020 Annual General Meeting took place on June 11, 2020. The AGM consisted of a keynote address from the Honourable Mary Moreau, Chief Justice of Alberta’s Court of Queen’s Bench as well as the meeting.

This recording is the meeting portion only.

https://www.youtube.com/embed/XECkxjBUQbE

2020 AGM Documents

Agenda

2019 Minutes (Final)

2020 Audit Report

ADRIA Annual Report

ADRIA AGM PowerPoint Presentation

Education and Professional Development Report

2020 Minutes Final

2020 Annual General MeetingRead More

Join Us Online for Our Annual General Meeting on June 10th: Info & Improv Comedy

Last Updated: June 3, 2021

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d3AtYmxvY2stdG9vbHNldC1ibG9ja3MtZ3JpZC50Yi1ncmlkW2RhdGEtdG9vbHNldC1ibG9ja3MtZ3JpZD0iOTVkYzIwMDQ2MWI5ZjE4OTE3Y2NhMDc2MjlhMTA2ZGEiXSAgPiAudGItZ3JpZC1jb2x1bW46bnRoLW9mLXR5cGUoMW4rMSkgeyBncmlkLWNvbHVtbjogMSB9IC53cC1ibG9jay10b29sc2V0LWJsb2Nrcy1ncmlkLWNvbHVtbi50Yi1ncmlkLWNvbHVtbltkYXRhLXRvb2xzZXQtYmxvY2tzLWdyaWQtY29sdW1uPSIzMDM0ZmJlODg2YzExMDU0ZTk1YjQ2YjA5ZDNlNDExMiJdIHsgZGlzcGxheTogZmxleDsgfSAgIH0g

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Join Us Online for Our Annual General Meeting on June 10th: Info & Improv Comedy

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Mark your calendars for June 10th when ADRIA hosts its 2021 Annual General Meeting (AGM) from 5 to 7pm.

This has been a year like no other, and although our pandemic response was front and centre at last year’s AGM, much has transpired since. ADRIA is YOUR professional association, and both Staff & Board have worked hard this past year to operate safely and strategically, and to re-orientate its services and programs to thrive in a pandemic environment.

Every AGM provides our members with the opportunity to learn more about the challenges and opportunities facing ADR in Alberta, and to influence ADRIA’s direction. As was the case last year, the 2021 AGM will be entirely online with interactive opportunities to engage and ask questions.

Come for the Info, Stay for the Improv

Knowing that the year past has been so very challenging, now is the perfect time to be upbeat about our future. The ADRIA 2021 AGM will mix facts with funny, thanks to the improv talents of Rapid Fire Theatre. Login at 5pm for an initial taste of what these talented performers will offer, and be assured that they will return to entertain you at the conclusion of the AGM. ADRIA AGM’s are efficient without losing the opportunity to interact and ask questions. The formal AGM is expected to last for one hour or less, so Rapid Fire will be back online, front and centre, commencing just after 6pm. This will an AGM like no other, to cap a year like no other. Plan to attend, to get informed and to share a few laughs by registering now at the link below.

Find More Info & Read AGM Documents

Join Us Online for Our Annual General Meeting on June 10th: Info & Improv ComedyRead More

2024 Annual General Meeting

https://vimeo.com/953236386?share=copy

Guest Speaker – Colm Brannigan:

Colm Brannigan is a Mediator, Arbitrator and ADR Trainer based in Guelph, Ontario. He holds an LL.M.(ADR) from Osgoode Hall Law School of York University from eons ago. Colm is a Fellow of the Chartered Institute of Arbitrators in the U.K. and a Chartered Med-Arbitrator through the ADR Institute of Canada. He has been a full-time ADR practitioner for over 25 years.

Colm is an acknowledged expert in the development of online dispute resolution (ODR) and med-arb processes and provides training in both ODR and med-arb. He is a co-author of ODR Yesterday Today Tomorrow (2022) which was the first book on ODR in Canada.

Building on his expertise in technology and ADR, Colm has developed some expertise in the use
of AI in ADR and incorporates AI into his practice and training.

He has been a speaker at the “AI and Mediation Conference”, a worldwide initiative presented
by Mediate.Com in the US. An article based on a transcript of this presentation; “Mediating
with Robots” is at 2023 Vol. 4 Journal of the Canadian Collaborative for Engagement & Conflict
Management at 2023 CanLIIDocs 2347.

Colm also presented on AI at the 2023 ADRIC Annual Conference in Halifax. Colm has taught ADR in the Faculty of Law at Queen’s University and at Humber College. He is a frequent guest lecturer at Osgoode Hall Law School and has also presented on a wide range of ADR topics in continuing education programs and conferences provincially, nationally, and internationally.

Colm can be contacted by e-mail at colm@mediate.ca or through his website www.mediate.ca.

AGM Documents

2024 AGM DRAFT Agenda

2023 DRAFT AGM Minutes

2023 Annual Report

Past Annual General Meetings:

2023 Recordings & Documents

2024 Annual General MeetingRead More

2024 Annual General Meeting

https://vimeo.com/953236386?share=copy

Guest Speaker – Colm Brannigan:

Building on his expertise in technology and ADR, Colm has developed some expertise in the use
of AI in ADR and incorporates AI into his practice and training.

Colm can be contacted by e-mail at colm@mediate.ca or through his website www.mediate.ca.

AGM Documents

2024 AGM DRAFT Agenda

2023 DRAFT AGM Minutes

2023 Annual Report

Past Annual General Meetings:

2023 Recordings & Documents